Every SiteProof report includes estimated repair costs to help you budget for turnovers and document condition changes. Here's exactly how those numbers are calculated, where the data comes from, and what they should (and shouldn't) be used for.
Process
Our vision model examines each photo and identifies any property damage: what it is (drywall hole, carpet stain, cracked tile), how severe it is (minor, moderate, major), and the approximate area affected.
Each identified item is matched against our repair cost database: 60+ common repair line items sourced from HomeAdvisor, Angi, HomeGuide, and other national contractor pricing databases. No AI-generated dollar amounts; every estimate traces back to real market data.
A drywall patch in San Francisco costs more than one in Houston. SiteProof adjusts every estimate based on your metro area using construction cost indices from RSMeans and the Bureau of Labor Statistics.
If an item has a useful life (carpet, paint, appliances), SiteProof prorates the estimate based on age. A 7-year-old carpet with an 8-year useful life? Only 12.5% of the replacement cost is a reasonable deduction, and we show you that math.
Coverage
Our database covers the most common repairs and deposit deductions across 10 categories:
| Category | Covers |
|---|---|
| Walls & Ceilings | Patches, paint, texture matching |
| Flooring | Carpet, hardwood, tile, vinyl/LVP |
| Kitchen | Countertops, cabinets, appliances |
| Bathroom | Fixtures, tile/grout, caulking |
| Doors & Windows | Doors, glass, screens, blinds |
| Category | Covers |
|---|---|
| Plumbing | Faucets, drains, pipe repair |
| Electrical | Outlets, switches, fixtures |
| Exterior | Deck, railings, weatherstripping |
| Cleaning | Move-out, deep clean, trash removal |
| Locks & Security | Rekeying, deadbolts, hardware |
Examples
Your report will reflect your specific region. These are baseline figures before regional adjustment.
| Repair | Minor | Moderate | Major |
|---|---|---|---|
| Drywall patch | $75 - $150 | $150 - $350 | $350 - $800 |
| Interior painting | $50 - $150 (touch-up) | $350 - $850 (one room) | $2,000 - $6,000 (full unit) |
| Carpet | $40 - $90 (cleaning) | $150 - $300 (patch) | $3 - $11/sqft (replace) |
| Tile repair | $130 - $300 (single tile) | $10 - $50/sqft (section) | -- |
| Door replacement | $30 - $100 (hardware) | -- | $200 - $400 (hollow-core) |
| Move-out cleaning | -- | $150 - $500 (full unit) | -- |
Geography
Labor accounts for 60-70% of most repair costs and varies significantly by market. SiteProof applies a regional adjustment based on where your property is located.
| Region | Adjustment | Example Markets |
|---|---|---|
| Premium | +45% | New York City, San Francisco, San Jose |
| High | +25% | Los Angeles, Seattle, Boston, Washington DC |
| Above Average | +15% | Denver, Chicago, Miami, Portland |
| Average | Baseline | Phoenix, Atlanta, Nashville, Charlotte |
| Below Average | -15% | Dallas, Houston, San Antonio, Memphis |
Fair Deductions
Most jurisdictions require landlords to prorate deductions based on an item's remaining useful life. SiteProof calculates this automatically so you don't over-deduct.
| Item | Typical Useful Life | Item | Typical Useful Life |
|---|---|---|---|
| Interior paint | 3 - 5 years | Appliances | 10 - 15 years |
| Carpet | 8 - 10 years | Window blinds | 5 - 7 years |
| Vinyl/laminate flooring | 10 - 15 years | Interior doors | 15 - 20 years |
| Hardwood flooring | 25+ years | Faucets | 12 - 18 years |
| Countertops (laminate) | 10 - 20 years | Cabinets | 15 - 25 years |
Expectations
Roadmap
| Feature | What It Does | Status |
|---|---|---|
| Custom Cost Calibration | Upload your past invoices and repair receipts. SiteProof learns your actual costs and adjusts future estimates to match your market, your contractors, and your properties. | Coming Soon |
| Move-In / Move-Out Comparison | Upload photos from both ends of a lease. SiteProof highlights exactly what changed, automatically distinguishing new damage from pre-existing conditions. | Planned |
Cost estimates are compiled from national contractor pricing databases including HomeAdvisor, Angi, HomeGuide, Fixr, HomeWyse, and Thumbtack (2024-2026 data). Regional adjustments use RSMeans City Cost Index and Bureau of Labor Statistics construction cost data. Depreciation schedules follow IRS guidelines and court-accepted useful-life standards. All data is reviewed and cross-validated for accuracy.