Phone photos in, professional reports out.

Stop spending hours on paperwork or losing deposit disputes because of weak documentation. Upload photos, get a branded PDF report with itemized damage and cost estimates.

AI-Assisted, Human-Verified Property Condition Reports

Origin

Why we built this

Security deposit disputes almost always come down to documentation. Without clear evidence, even legitimate deductions are hard to defend. Tenants push back, small claims cases drag on, and everyone loses time over a few hundred dollars in drywall patches.

The founder lived it as a renter. After nine years in one unit, a deposit dispute came down to written descriptions and no photos. Neither side could prove anything. So we built SiteProof, founded at UC Berkeley Haas: upload your walkthrough photos, get a professional condition report with defect ratings, severity scores, and market-based cost estimates. Five minutes to review instead of two hours to write. Your deductions are documented, defensible, and fair.

The Challenge

Why inspections break
down at scale

The Problem

  • Inspections take 1-2 hours per unit, that's $100+ in labor per unit
  • Paper checklists and photo dumps lack detail and look unprofessional
  • Weak documentation means losing security deposit disputes
  • Only senior staff can price repairs accurately, creating a bottleneck

The Solution

  • Upload phone photos from your walkthrough
  • Tool identifies defects and rates severity from your photos
  • Review and correct a draft report in ~5 minutes
  • Final PDF with data-backed cost estimates, adjusted for your market

Process

Three steps to done

1

Walk & Snap

Take photos during your normal walkthrough. No special equipment needed.

2

Upload & Process

Upload photos to SiteProof. Each room is analyzed for defects and wear.

3

Review & Finalize

Get a draft report with cost estimates in 60 seconds. Review, correct, download your final PDF.

Accuracy

Cost estimates you
can trust

Real Contractor Data

Estimates come from a database of 62 repair items sourced from HomeAdvisor, Angi, and national contractor pricing guides. No guesswork, no made-up numbers.

Adjusted for Your Market

A drywall patch in San Francisco costs more than one in Houston. Every estimate is adjusted for your metro area using published construction cost indices.

Automatic Depreciation

Courts require prorated deductions based on remaining useful life. SiteProof calculates this for you, so you never over-deduct and risk a dispute.

Transparent & Defensible

Every estimate shows its basis: repair type, severity, regional adjustment, and depreciation. Tenants see how each number was calculated.

Cost estimates are a starting point for budgeting and documentation, not contractor quotes. We recommend verifying against actual bids before finalizing deductions.

⚖

California AB 2801 now requires photo documentation and itemized cost breakdowns for security deposit deductions. Without professional documentation, you may forfeit your right to withhold deposits for legitimate damage.

Comparison

Before & After

Without SiteProof

  • • Handwritten checklist or nothing
  • • Photo dumps with no context
  • • No cost estimates, or rough guesses
  • • 1-2 hours of documentation work
  • • Weak evidence in disputes
→

With SiteProof

  • • Professional branded PDF report
  • • Room-by-room photos with automated analysis
  • • Any team member can run it; no pricing expertise needed
  • • Itemized damage with market-based cost estimates
  • • 5 minutes to review instead of 1-2 hours to write
Free Pilot
First 15 reports on us
$29/report after pilot. No subscription.

Try SiteProof Free

We're working with a small group of property managers to get this right. 15 free reports, no commitment.

hello@siteproof.cc